Dealing With Gross Lease Occupancy Information

Enter a value that specifies an area definition, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base area type for a record. The system will use the build-up of GLOA and GLA modifications to the base area type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location change 1-5)

Enter user-defined codes from UDC table 15/AR that define modifications to the base area type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that specifies changes to the base location type for gross leaseable area (GLA).

Program ID

The system displays one of the following worths:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table during a conversion.

Updating Gross Lease Occupancy Information

This area offers an introduction of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing choices for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease inhabited area (GLOA) and gross leasable location (GLA) for all systems in a building or residential or commercial property for a given period. You can provide the details from the R15141 report to brokers who are looking for residential or commercial properties to rent and to landlords who can offer the details to prospective renters.

When you run the R15141 program, the system:

- Uses the dates entered in the processing alternatives to determine the period of time, based on the lease dates, for which the computations apply.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA adjustment worths from the Area Master table (F1514).

Processing options allow you to define how the system carries out the estimations, along with whether the estimations must be performed for all lease statuses and lease types. You can likewise run the program for specific structure (business system) classification codes to identify occupancy for a group of buildings (for example, the tenancy on A-rated residential or commercial properties).

You can run and save multiple variations of the R15141 program. For instance, you can run the program using area values from the very first of the month and after that run the program once again utilizing location worths from completion of the month. You can also run the R15141 program to acquire GLA and GLOA results for a specified location definition to make sure a more precise denominator computation for share element denominator and renter exclusion rule calculations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change area types specified in Area Definitions table (F15142) will be utilized to adjust the values for GLOA and GLA that are populated in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for expense involvement when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs retrieve worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing alternatives enable you to specify the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system utilizes to determine gross leasable areas (GLA) and gross lease inhabited locations (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify a calculation method from UDC table 15/OM that figures out the occupied location for a system. Values are:

1: Select area values as of the very first day of the month.

2: Select location worths since the last day of the month.

3: Select area worths as of the 15th day of the month.

4: Select a typical area for the month. (Average = Total occupied location/ Days in the month.)

4. Refresh Action

Specify which actions occur when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing choice. The system will then re-calculate tenancy.

1: Delete just. The process will end after the system erases records from F15141.

Note. If you go into 1 in the Deletion Method processing choice, you should still get in an estimation approach and area meaning to identify the records the systems selects for deletion.

5. Deletion Method

Specify how records are chosen for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on data choice, date range, estimation approach, and location meaning values in the processing options.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the location meaning to utilize to calculate the occupied location for an unit.

The base area type is used to determine unadjusted area worths for GLOA and GLA. If you get in modification location types for GLOA and GLA, the system will use those location totals up to the unadjusted location worths for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is occupied or uninhabited for the time period from the commitment date to the lease begin date. Values are:

Blank: The unit is vacant.

1: The system is occupied.

Lease Status

Specify which leases to select for processing based upon the lease status; utilize this processing choice in conjunction with the Lease Status 1 through Lease Status 10 processing choices. Values are:

Blank: Process all leases for all lease statuses.

1: Select.

2: Omit. The system processes leases for all other lease statuses.

2. Lease Status 1 through 11. Lease Status 10

Specify user-defined codes from UDC table 15/LS that recognize a lease status for the system to use when choosing leades for processing; utilize this processing choice in combination with the Select/Omit Flag processing option.

12. Include Blank Lease Statuses in Select/Omit List

Specify whether to include leases with a blank lease status in the select/omit list. Values are:

1. Select/Omit Flag

Specify which rents to select for processing based upon the lease type; utilize this processing alternative in combination with the Lease Type 1 through Lease Type 10 processing choices. Values are:

Blank: Select all lease types.

S: Select.

O: Omit.

2. Lease Type 1 through 11. Lease Type 10

Specify the lease types to select or omit based upon the value specified in the Select/Omit Flag processing option.

12. Include Blank Lease Types in Select/Omit list

Specify whether to consist of leases with a blank lease type in the select/omit list. Values are:

Blank: Do not consist of.

1: Include.

1. Print Edit Report

Specify whether to and what type of report the system prints. Values are:

Blank: Do not print a report.

1: Print all records that are upgraded to the F15141 table.

2: Print records with alerting messages only.

Revising Gross Lease Occupancy Information

This section provides an overview of gross lease tenancy information and talks about how to revise gross lease occupancy info.

Understanding Gross Lease Occupancy Information

After you create occupancy information by running the Gross Lease Occupancy Refresh program (R15141), you can use the Gross Lease Occupancy Information program (P151410) to examine the occupancy data. The outcomes of the R15141 program show the changes to GLOA and GLA based upon the location meaning.

On the Work with GLOA kind, you can choose records to review by using the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and after that summarize the shown records by residential or commercial property, structure, or system. By allowing one or more choices, you can display GLOA (gross lease occupied area), GLA (gross leasable location), and occupancy percentages. You can likewise select the totals that appear. The system shows 12 months of occupancy details for the specified start date.

If you sum up records by system, you can modify the GLA or GLOA amounts as essential, and then lock the worths to avoid them from being upgraded in the future. The system offers two lock fields so that you can lock GLA, GLOA, or both. When you modify any info, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).

Forms Used to Revise Gross Lease Occupancy Information

Form Name

FormID

Navigation

Usage

Deal with GLOA

W151410A